Office interiors

The Warehouse Dudley Drug Project – Management and Supply Contract

The Warehouse Dudley Drug Project is a charitable organisation funded by the National Treatment Agency and Home Office in three buildings around Dudley. The organisation supports local young people and adults for drug and alcohol abuse. Both the Warehouse and The Cage were planned to relocate into a newly refurbished 20,000 sqft building on the outskirts of Dudley.

Specification and Programme

Interiors supported The Warehouse in office furniture specification, procurement and installation, space planning, facilities management consultancy, and project management to provide new signage, existing service contracts, recruitment and management of and IT / telecommunications. Interiors assigned a full time project manager to the project and shortly after the client’s priorities were formalised and the transition plan was established. The assigned Interiors project manager worked closely with the team at The Warehouse in determining their office layout requirement such as power, data, telecommunications, desk positioning and screens. From an agreed space planned drawing produced by Interiors a detailed procurement specification was developed to allow our project manager to specify the new furniture, meeting room chairs and cable management requirement. .

Total Facilities Management

The Interiors project manager was tasked to source and provide a relevant company to provide total Facilities Management service to the new facility. This included Security, Cleaning and Building Maintenance. Interiors provided a list of local and national FM suppliers and a detailed tender document was produced, formalised and distributed following strict tender procedures. Once all the tenders were returned Interiors provided a tender response analysis report detailing all service elements and associated costs with recommendations from the Interiors project manager. This way the team at the Warehouse could make the correct decision on selecting the most suitable FM provider.

he Interiors team were responsible for the FM company providing services such as support for the new CCTV, Access Control System, Boilers, Lift, Water Treatment, and Window Cleaning. All methodologies and risk assessments were produced prior to commencement of the contract. Reference checks were carried out by Interiors to ensure the appointed contractor was suitable to proceed.

The role of the Interiors project manager was critical to the success of the project ensuring that all new furniture provided by our suppliers, FM and fit-out services were coordinated and programmed to meet the project’s requirements. Due to the diversity of all services required by the project the Interiors project manager was required to combine their supply and integration while ensuring contingency planning was in place at all times. The Interiors project manager liaised directly with the incumbent IT and Telecommunications companies to ensure their roles and responsibilities corresponded with the overall programme and timescales were identified.

Throughout the project the Interiors supply and management team ensured all services were coordinated, planned and incorporated at the correct stages of the programme. Dictating lead and installation times the Interiors team ensured the programme were delivered on time and to the client’s requirements contributing to a successful relocation and integration of services.